Gmelius

If your team runs on Gmail but keeps bumping into its limits, Gmelius is what fills the gap. It plugs directly into Gmail and turns it into a proper team collaboration platform without making anyone learn a new tool. Shared inboxes mean your whole team can see, assign, and reply to emails coming into addresses like support@ or hello@ without the chaos of forwarding or CCing everyone. You can turn any email into a task, drag it onto a Kanban board, set a deadline, and track it to completion, all without leaving your inbox. The automation is genuinely powerful too. Set up sequences that trigger follow-up emails based on conditions like someone not replying within 3 days and Gmelius handles it while you focus on other things. Real-time email tracking tells you the moment someone opens your message so you know exactly when to follow up. It is Gmail only which is a real limitation if your team uses Outlook, but if Google Workspace is your home base, Gmelius makes it significantly more powerful.

• Category: Email
• Pricing: Paid
• Rating: 4.4 / 5 (0 reviews)
• Platforms: Web

Key features

• Shared inboxes — Your whole team manages group emails like support@ or sales@ together without forwarding or CCing everyone
• Email delegation — Assign specific emails to specific team members so nothing gets missed and nobody steps on each other
• Kanban boards inside Gmail — Turn emails into tasks and move them through stages on a visual board without leaving your inbox
• Automated follow-up sequences — Set up triggers so Gmelius automatically follows up when someone does not reply within your chosen timeframe
• Real-time email tracking — Get notified the moment your email is opened so you always know when to follow up
• Shared email templates — Your whole team uses the same replies so customer communication stays consistent
• AI email labels — Automatically categorizes incoming emails so your team focuses on the right things first
• SLA tracking — Set response time targets and track whether your team is hitting them across every conversation

Pros & Cons

Pros

• Lives inside Gmail so your team does not have to learn or switch to a new platform
• Shared inboxes genuinely solve the messy group email problem that every small team struggles with
• Kanban boards inside your inbox is a clever idea that actually works well in practice
• Automation sequences save real time on follow-ups that would otherwise be done manually
• Built by a Switzerland-based company that has been focused on Gmail collaboration for years which shows in the product quality

Cons

• Gmail only which completely rules it out if any of your team uses Outlook or Apple Mail
• Per-user pricing adds up quickly for growing teams especially at the Pro tier
• Can slow down Gmail noticeably when you have lots of shared inboxes and labels active at once
• All team members must be on the same pricing plan, you cannot mix tiers which limits flexibility
• Monthly billing is 80 percent more expensive than annual billing which feels like a penalty for not committing upfront

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